RForm, designed to streamline construction administration, might seem to overlook the crucial role of the Contract Administrator (CA). However, this is a matter of terminology and functionality rather than omission.
Contractual Basis for the “Prime Consultant” Role
The concept of the “Prime Consultant” aligns with industry-standard contract documents. Both the Canadian CCDC (CCDC 2) and American AIA (AIA B101-2017 and AIA A201-2017) contracts define the role of the “Consultant” in administering the contract, including visiting the site, reviewing the work, and acting as the owner’s representative. These contractual obligations are embodied in the “Prime Consultant” role within RForm.
Understanding the “Prime Consultant”
In RForm, the “Prime Consultant” encompasses the broader contract administration role. This typically refers to the lead consultant on the project, often the Architect or Engineer, and their authorized representatives. This includes Project Managers, Architects, and, yes, Contract Administrators.
Why “Prime Consultant” and not “Contract Administrator”?
- Multiple Consultants: Construction projects often involve numerous consultants. RForm uses “Prime Consultant” to designate the lead consultant responsible for overall project coordination and contract administration.
- Flexibility: The “Prime Consultant” designation allows flexibility, acknowledging that the lead consultant may be an Architect, Engineer, or another authorized representative. This reflects the reality of diverse project structures.
- Team Approach: While the “Prime Consultant” is responsible, RForm recognizes that contract administration is often a team effort. Multiple individuals within the consultant’s firm can be assigned to the “Prime Consultant” role, enabling them to collaborate on tasks and share responsibilities.
How RForm Supports Contract Administration
RForm provides the tools and features necessary for effective contract administration, regardless of the specific title of the individual performing the role. These include:
- Form Creation and Management: Generate, edit, and issue standard construction forms like Change Orders, Supplemental Instructions, and Payment Certificates.
- Workflow Automation: Streamline communication and approval processes for efficient document management.
- Collaboration and Communication: Facilitate communication and collaboration between the owner, contractor, and consultant team.
- Progress Tracking: Monitor project progress, track RFIs, and manage submittals.
The CA within RForm
The Contract Administrator operates within the “Prime Consultant” role in RForm. The individual responsible for day-to-day CA tasks can be assigned to this role, ensuring they have the necessary permissions to perform their duties.
Key Takeaways
- RForm’s “Prime Consultant” role encompasses the broader contract administration function.
- This approach provides flexibility and acknowledges the team-based nature of contract administration.
- RForm equips the “Prime Consultant,” including the CA, with the necessary tools for effective contract management.
By understanding RForm’s structure and terminology, construction professionals can leverage its capabilities to streamline workflows and enhance collaboration, ultimately leading to successful project delivery.
More Information
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