Streamlined Construction Contract Administration with RForm

RForm is a cloud-based contract administration software designed to streamline construction project management. It helps manage and track essential construction administration forms and processes such as Change Orders, Site Instructions (SIs), RFIs (Request for Information), Submittals, and more.

RForm primarily focuses on the construction industry, which includes architects, municipalities, engineers, contractors, universities and project owners involved in construction projects.

RForm Core CA (Contract Admin) cost $39.95 per month per project with unlimited users and project files. View more details here.

There is a free 30 day trial of RForm that you can sign up for here. A free demonstration of RForm can be signed up for here.

While RForm doesn’t replace project management, accounting, or drawing software, it excels at managing the complexities that arise from changes within your projects. Think of it as a powerful complement to your existing tools. RForm ensures that all changes, requests, and actions comply with your contract terms. This helps prevent costly disputes and keeps everyone on the same page.

Storing all project documents in one place lets stakeholders quickly find, update, and monitor the latest versions, reducing the chance of losing documents. This central storage speeds up workflows and boosts communication between Contractors, Architects, Consultants, and Owners.

RForm data is hosted on secure, high-redundancy servers located in Canada. We prioritize data sovereignty and use industry-standard encryption to ensure that your project’s “connected thread” remains private and protected at all times.

Recognizing that Architecture firms and Contractors often utilize two distinct change order numbering conventions, RForm software now offers the flexibility of Dynamic and Manual Change Order Numbering.

In RForm any form and it’s respective attachments can be exported as a PDF. Handling submittals and other attachment heavy forms during construction can overwhelm and waste time, causing expensive delays and mistakes. RForm enhances teamwork among architects, contractors, and suppliers, transforming submittal processing.

When distributing a form, you have the flexibility to include a file attachment with the email notification. By selecting this option, recipients will not only receive a direct link to the form on RForm but will also have the added convenience of accessing the attached file directly from their email, ensuring all pertinent information is readily available at their fingertips.

Introducing our user-friendly cash allowance feature.  It simplifies the process of tracking cash allowances on progress claims, requesting approvals and keeping all the records in one spot. Cash Allowances are fully integrated into the Certificate for Payments that are generated.

To maintain a defensible project record, once a document like a Change Order is finalized, issued and drawn upon, it cannot be deleted. This ensures a permanent, unalterable thread for all project team members and stakeholders.

RForm is designed to align with standard Canadian contract administration practices, including those set by the CCDC and RAIC. Our digital templates for Change Orders and Certificates for Payment are built to mirror these industry-standard workflows while adding the benefit of automated numbering and tracking.

Absolutely. RForm features robust permission settings. You can invite team members with specific roles (e.g., Contributor, Reviewer, or Read-Only), ensuring that sensitive financial data or internal notes are only visible to authorized personnel.