RForm Bulletin 25-0122

This Bulletin has not been released yet. It will be published during the first few weeks of February. In the meantime, you can visit the following blog posts for information on similar content.

Contract administration is often misinterpreted as an extension of project management, potentially leading to design compromises and costly disputes. This oversight can jeopardize the architect’s vision, project success, and even the firm’s reputation. However, by prioritizing contract administration, Canadian architects can effectively mitigate risks, ensure design integrity, and navigate the complexities of construction projects while upholding the profession’s highest standards.

Part 1: Beyond Software: Prioritizing Legal Aspects in Contract Administration

Focus: Contract administration requires attention to legal obligations, risk mitigation, and meticulous documentation, going beyond the capabilities of project management software.
Key takeaway: Canadian architects must prioritize dedicated contract management practices and consider supplementing software tools with legal expertise.

Part 2: Championing Design Integrity Through Contract Administration

Focus: Effective contract administration safeguards design integrity by ensuring adherence to design specifications and protecting the architect’s vision.
Key takeaway: Architects can leverage contract administration to champion design quality and ensure the built outcome aligns with the original design intent.

Part 3: Avoiding Costly Contract Mistakes

Focus: Understanding and avoiding common contract pitfalls such as poor documentation, unclear scope of work, and inadequate communication is crucial for project success.
Key takeaway: Effective contract administration protects architects, clients, and projects from cost overruns, delays, disputes, and reputational damage.

In this bulletin, we’re offering solutions to many common issues that arise in architecture offices big and small (intended to be useful whether you are an RForm user or not). We hope you find it useful, and encourage you to follow the RF orm blog for more business solutions.

While this bulletin provides a general overview, consulting with a legal professional for specific advice related to your construction project is always recommended.

Discover RForm – The Ultimate Contract Administration Software

Helping You Organize & Standardize Contract Administration Online

RForm contract administration software streamlines contract administration and increases efficiency by providing a centralized platform for all project-related documents, communications, and contract administration. Stay organized and on top of your projects, reducing the risk of errors and delays.

Submittals

Losing track of submittals on a project?

Use RForm to organize submittal logging, reviewing and tracking.

Project Files

Is there a better way than always emailing project documents to your team?

RForm provides online file storage, accessible by anyone on your project team, anytime & from anywhere.

Changes & Payments

Sometimes COs, RFIs and Progress Claims take too much of your time.

Create, distribute, log, and approve these and other forms with a single mouse click.

Easy to learn & use

Worried about the time it takes to learn new software?

RForm’s quickstart video can have teams up and running in 5 minutes.

RForm is the only software specifically designed for the Prime consultant on a construction project to manage the contract administration and is consistent with the AIA best practices and standards for Contract Administration.

“RForm has made our Construction Administration activities much easier. All communications are digitally bundled with sketches and relevant information is available to all parties over the web. Sorting and searching is built in, so tracking RFIs, SIs, PCOs, Transmittals, Submittals, Schedule of Values and payment certification has never been easier. Well done RForm!”
Keith Tufts, Principal, Lydon Lynch Architects

“Both the client and the contractor on this project were impressed with the transparency and record keeping abilities of RForm. The contract administration process was accessible to both the team on this project and our client’s who were able to log on to RForm and determine the exact cost of the project at any given time.”
Philip Hastings, OAA, MRAIC, LEED AP, Gow Hastings Architects Inc.

“Because RForm keeps all information together and readily accessible, issues are dealt with immediately, creating a very narrow margin of error in the construction phase – a part of the business in which the architect often struggles for a measure of control.”
Percy Poplak, M.E.P., B. Arch., OAA, MRAIC, RIBA, Senior Associate, WGD Architects Inc.

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