Architect’s Guide
to Contract Administration
RForm Bulletin 24-0909
This RForm Bulletin offers a comprehensive guide to contract administration within the architectural and construction industries. It elucidates the pivotal role of architects in overseeing construction projects, emphasizing the importance of effective communication, documentation, and coordination with various stakeholders. The bulletin also provides insights into managing changes, resolving disputes, and conducting site visits, aiming to equip architects with the knowledge and tools to ensure successful project outcomes.
For Canadian architects, this bulletin holds particular significance as it navigates the intricacies of contract administration within the Canadian context. By understanding Canada’s legal and regulatory frameworks, architects can proactively mitigate risks, avoid disputes, and ensure compliance throughout the project lifecycle. Moreover, the bulletin’s focus on effective communication and collaboration resonates with the collaborative nature of the Canadian construction industry, enabling architects to foster stronger relationships with clients, contractors, and consultants. By adopting the best practices outlined in this guide, Canadian architects can enhance their project management skills, deliver exceptional results, and solidify their reputation as trusted professionals.
In this bulletin, we’re offering solutions to many common issues that arise in architecture offices big and small (intended to be useful whether you are an RForm user or not). We hope that you find it useful, and encourage you to follow the RForm blog for more business solutions.
Discover RForm – The Ultimate Contract Administration Software
Helping You Organize & Standardize Contract Administration Online
RForm contract administration software streamlines contract administration and increases efficiency by providing a centralized platform for all project-related documents, communications, and contract administration. Stay organized and on top of your projects, reducing the risk of errors and delays.
Submittals
Losing track of submittals on a project?
Use RForm to organize submittal logging, reviewing and tracking.
Project Files
Is there a better way than always emailing project documents to your team?
RForm provides online file storage, accessible by anyone on your project team, anytime & from anywhere.
Changes & Payments
Sometimes COs, RFIs and Progress Claims take too much of your time.
Create, distribute, log, and approve these and other forms with a single mouse click.
Easy to learn & use
Worried about the time it takes to learn new software?
RForm’s quickstart video can have teams up and running in 5 minutes.
RForm is the only software specifically designed for the Prime consultant on a construction project to manage the contract administration and is consistent with the AIA best practices and standards for Contract Administration.
“RForm has made our Construction Administration activities much easier. All communications are digitally bundled with sketches and relevant information is available to all parties over the web. Sorting and searching is built in, so tracking RFIs, SIs, PCOs, Transmittals, Submittals, Schedule of Values and payment certification has never been easier. Well done RForm!”
Keith Tufts, Principal, Lydon Lynch Architects
“Both the client and the contractor on this project were impressed with the transparency and record keeping abilities of RForm. The contract administration process was accessible to both the team on this project and our client’s who were able to log on to RForm and determine the exact cost of the project at any given time.”
Philip Hastings, OAA, MRAIC, LEED AP, Gow Hastings Architects Inc.
“Because RForm keeps all information together and readily accessible, issues are dealt with immediately, creating a very narrow margin of error in the construction phase – a part of the business in which the architect often struggles for a measure of control.”
Percy Poplak, M.E.P., B. Arch., OAA, MRAIC, RIBA, Senior Associate, WGD Architects Inc.
No limits on project size, number of project team members or data storage.
