Navigating the Construction Landscape
to Contract Administration
A Contract Administrator’s Guide to Team Roles and Responsibilities
RForm Bulletin 24-1125
This RForm bulletin focuses on architects’ pivotal role in overseeing projects, emphasizing the importance of effective communication, meticulous documentation, and seamless coordination with all stakeholders. From managing changes and resolving disputes to conducting thorough site visits, we’ll equip you with the expertise to achieve outstanding project outcomes.
Effective communication and collaboration are more critical than ever in today’s interconnected world. This bulletin’s emphasis on these aspects aligns with the collaborative nature of the Canadian construction industry. You can create a more harmonious and productive project environment by fostering stronger relationships with clients, contractors, and consultants.
Understanding the Importance of Teamwork in Contract Administration
Successful construction projects hinge on effective teamwork and clearly understanding each team member’s role. This is especially crucial in contract administration, where meticulous oversight ensures projects are completed on time, within budget, and according to specifications. This bulletin delves into the intricate interplay of team roles throughout the construction lifecycle, from the architect’s design leadership to the contractor’s on-site management and the owner’s project direction.
By recognizing these interconnected responsibilities, contract administrators can proactively address challenges, streamline communication, and foster a collaborative environment that drives project success. We’ll also explore how contract administration software like RForm can empower contract administrators to navigate their multifaceted roles, even when specific software designations differ from traditional industry titles.
In this bulletin, we’re offering solutions to many common issues in architecture offices, big and small. Whether you are an RForm user or not, we hope you find it useful and encourage you to follow the RForm blog for more business solutions.
Discover RForm – The Ultimate Contract Administration Software
Helping You Organize & Standardize Contract Administration Online
RForm contract administration software streamlines contract administration and increases efficiency by providing a centralized platform for all project-related documents, communications, and contract administration. Stay organized and on top of your projects, reducing the risk of errors and delays.
Submittals
Losing track of submittals on a project?
Use RForm to organize submittal logging, reviewing and tracking.
Project Files
Is there a better way than always emailing project documents to your team?
RForm provides online file storage, accessible by anyone on your project team, anytime & from anywhere.
Changes & Payments
Sometimes COs, RFIs and Progress Claims take too much of your time.
Create, distribute, log, and approve these and other forms with a single mouse click.
Easy to learn & use
Worried about the time it takes to learn new software?
RForm’s quickstart video can have teams up and running in 5 minutes.
RForm is the only software specifically designed for the Prime consultant on a construction project to manage the contract administration and is consistent with the AIA best practices and standards for Contract Administration.
“RForm has made our Construction Administration activities much easier. All communications are digitally bundled with sketches and relevant information is available to all parties over the web. Sorting and searching is built in, so tracking RFIs, SIs, PCOs, Transmittals, Submittals, Schedule of Values and payment certification has never been easier. Well done RForm!”
Keith Tufts, Principal, Lydon Lynch Architects
“Both the client and the contractor on this project were impressed with the transparency and record keeping abilities of RForm. The contract administration process was accessible to both the team on this project and our client’s who were able to log on to RForm and determine the exact cost of the project at any given time.”
Philip Hastings, OAA, MRAIC, LEED AP, Gow Hastings Architects Inc.
“Because RForm keeps all information together and readily accessible, issues are dealt with immediately, creating a very narrow margin of error in the construction phase – a part of the business in which the architect often struggles for a measure of control.”
Percy Poplak, M.E.P., B. Arch., OAA, MRAIC, RIBA, Senior Associate, WGD Architects Inc.
No limits on project size, number of project team members or data storage.
